Data Processing

With years of experience in government service, KOMPSYS is a trusted partner in meeting federal initiatives for document conversion.  Document conversion transforms paper records into exact digital replicas that can be stored or used as organizational knowledge.  KOMPSY S offers a full line of conversion services with capabilities to process a wide variety of mediums including paper, film, fiche, maps and drawings.  These services are secure and cost effective from end to end, but it is the transparency and accountability delivered with our real time document tracking capabilities that really sets us apart. 

Converting documents from paper to digital offers several advantages:

• Free up physical space
• Transport and sharing of records becomes effortless when it can be done at the click of a button
• Meet the Federal Government’s ERM objectives

KOMPSYS follows a standardized technical approach to document conversion, which is designed to achieve secure, accountable and quality service 100% of the time. That approach is:

• Expert mission needs assessment
• Reliable package and transportation
• Secure facilities
• Transparent box tracking
• Consistent records keeping and inventory
• Efficient document preparation
• High performance document scanning
• Value added indexing
• Accurate image QC
• Short term document storage
• Quick file requests
• Dependable export & delivery

A key feature of the document conversion solutions is the automated tracking system (K-Track).  This online system provides easy monitoring of records anywhere and at any point during processing.  Because documents can be tracked anywhere, K-Track streamlines the request process.  However, in the end it is customer service that counts.  That is why a Project Manager or Production Manager is always made available to handle urgent requests.  Having a real person at your service means that urgent requests are processed within 2 hours. 

Our goal during the document conversion process is to minimize processing time while maximizing quality.  The high-tech, high-speed scanners used are able to process documents between 120 and 160 pages per minute at 300 DPI, with the potential capacity of well over 500,000 pages per week.  Each of these scanners is equipped with advanced paper feeders that reduce double feeding and paper jams.  In addition, the capability to scan both sides of a document simultaneously contributes to a minimal processing time.

To maximize investment, KOMPSYS is able to offer both bi-tonal and color image scanning for the same low cost.  We are able to do this because our state-of-the-art high speed scanners capture color and black and white documents simultaneously.  And to maintain the outstanding quality we consistently strive for during the scanning process, KOMPSYS employs several quality improving measures during the scanning process.  Automatic image enhancing features such as de-speckling, skew correction, contrast enhancement and border cropping, are used to create clear, readable images. 

Data entry is a necessary part of managing information, but is often costly in time, labor and money.  At KOMPSYS our highly skilled staff is trained to meet each client’s specifications for entering and managing data.  

Accurate data entry greatly improves an organization’s Enterprise Content Management (ECM).  ECM is the management of enterprise data in order to organize information in ways that foster better decision making.   It involves developing the strategies and tools to organize, store and provide access to data in order to maximize its usefulness and add value to an organization.  Comprehensive data entry services from KOMPSYS are a key way to maximizing the organization of data for input into business processes.
Data entry services from KOMPSYS are supported by years of experience on projects both large and small.  Our data entry specialists are able to capture information from a variety of sources, including unstructured documents and digital media.  Our data centers are able to handle large volumes of information and to operate for extended periods of time.  This flexibility gives us the ability to design each project around the specific needs of the client, whether a project is large or small and lasts months or years.  

For a more comprehensive solution, data entry services can be used in conjunction with document conversion services.   When these services are combined, time is saved by employing the latest OCR technology to automatically capture data during the document scanning process.  This data set is then augmented with the data entry services, for more streamlined and comprehensive data capture.

Accurate, professional transference of data and applications from an old system to a new system can free up valuable human resources.  With detailed mapping designs and data verification, KOMPSYS automated data migration services are fast and accurate.  Projects of any size can be accommodated as a result of our capacity to handle very large amounts of data.  We are also able to develop data migration programs that can occur one time or many times.  And because we often deal with legacy systems, the know-how exists for data from legacy systems to be transferred into a new format while fully maintaining the integrity of the data.

Data migration services, when coupled with database architecture services, enable the consolidation of multiple or out dated systems into one comprehensive system.

Information extraction services from KOMPSYS entail accurate location and capture of specified information for storage or processing.  Information extraction has the added value of data validation, to ensure the quality and accuracy of the information collected.

Analytical processing and reporting are powerful tools for increasing business intelligence.  KOMPSYS presents a suite of analytical processing and reporting tools designed to help our clients gain the most insight from their data.  These tools are designed to efficiently manage and sort the vast amounts of information an organization collects, enabling the exploration of trends and their impact on business.  

Analytical processing tools from KOMPSYS allow for complex queries and sophisticated modeling of data through a simple, familiar interface.  This includes functionality for viewing data from different points of view, for a more complete picture of business performance.  The variety of functions available within the tool for creating focused queries and detailed models enable the user to target the information that is most relevant, eliminating the problems of extracting too much or the wrong kind of information.  Utilizing these analytical tools will enable the development of a comprehensive organizational picture that will help to:

• Develop predictive models to gain insight that can be used for strategic planning
• Improve and streamline processes and performance metrics
• Monitor changes in performance over short or long periods of time
• Develop, plan and focus future services

These insightful analytical tools are augmented by innovative reporting tools that allow clients to communicate their insights.  This total solution to organizational analytics makes data accessible and puts it to work for the improvement of your organization.

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Rigorous quality control beginning early in the life of a project, and continuing throughout, ensures that all activities are appropriate and that the team is moving forward. Early quality control leads to early corrective action for problems, minimizing unnecessary cost and schedule deviations. For quality monitoring and measurement, the KOMPSYS Project Manager uses specifically developed project metrics to gather productivity information for the purposes of process improvement. This includes periodic audits, which help determine whether project output and productivity meets expectations.